The 2017 ELT Freelancers’ Awayday

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Panelists (l to r) Karen White, Dona Velluti, Katy Wright, Denise Cowle, Rachel Brushfield (and thanks to Nicola Gardner for the photo)

It’s something of an annual event now, and I’ve found myself saying ‘see you next year’ to more than one person in the last week! The third ELT Freelancers’ Awayday, aimed mainly at freelance editors in our field, was a day of discussion, networking, sharing and learning from each other, held in Oxford at the end of January. Almost 100 people came; one from Canada, several from Spain, at least one from Greece, and the rest from all points of the UK. Chuffed doesn’t begin to describe how Helen and I feel to have started this event and built it into something that’s growing each year.

I know I’m the person who comes the furthest to these events, but it’s worth every cent. I haven’t got this kind of community where I live (Canada is a bit of an ELT publishing backwater), so this is really valuable to me. Tania Pattison

Emily Hird has already blogged about her impressions of the day, there is a comprehensive Storify of #FreeELT and photos on our website, so I’m not going to recount the whole event, but I did want to summarise the panel discussion that opened the day. Before I do, I’d like to send huge thanks to Becky Jones for having minuted the whole thing in fantastic detail.

Having carried out a survey on ELT freelance rates earlier in the year and comparing the results with the survey we’d done in 2013, we had noted that there seemed to be some stagnation in rates which, when you consider that we all have an additional three years’ experience, and inflation and the cost of living have gone up in that time, seemed slightly surprising. What’s caused this? More freelancers on the market, so some undercutting of rates? Less publishing, so less work to go around, so work is being offered to those asking lower rates? Publishers cutting costs, so looking for the cheapest rate for the job?  We really weren’t sure, so decided to set rates, and how to negotiate better ones, as the topic for the panel discussion. With the exception of Rachel, who specialises in supporting sole-traders and those wishing to develop portfolio careers, our speakers all came from editorial backgrounds and I chaired it. (Read about Katy and Dona here. Denise kindly stepped in at short notice and brought her knowledge of the SfEP and its suggested minimum rates to the table.)

I loved the forum at the start with really interesting input and discussion. Jemma Hillyer

Opening with a question about how redundancies and restructures within the publishers have affected us and what we can do about it, Katy, who’s currently working on an in-house contract having been freelancing for a number of years, told us about the changes she’s noticed since she was last employed in house. Her observations included the fact that even though print products are still high on the agenda for many markets, with the rise of hugely expensive digital products which return comparatively little, budgets and schedules are being cut right back, as are in-house staffing levels, meaning that there is more reliance than ever on freelancers. (That’s good, right?) But they want the freelancers to be quick, cheap, reliable, experienced … And – here comes one of the big takeaways from the day – echoed by the presentation from Pearson in the afternoon, there is a rise in the popularity of packaging, where one ‘preferred vendor’ is used to resource editorial, media and design elements of a project, often from an offshore base. The advantage of this business model to the publisher is that the packager will take a multi-level, multi-component course and manage and resource it with the minimum of hands-on work being required from the skeleton staff back at the publisher’s HQ, and quite likely more quickly and at a lower cost than it could be done using the traditional hourly rate freelance model. (That’s not so good.)

Denise, responding with her SfEP experience then reminded everyone that the key thing for us to remember is that we must not undervalue what we do, and the experience and training we have, by losing the confidence to charge reasonable rates. (The 2016 rates survey results showed that over 50% of responses were from people with over 15 years’ experience of editorial work.) Dona agreed that if we don’t do this, and undercut each other, we will ultimately be undercutting ourselves in a race to the bottom. An additional thing to bear in mind is that if a lot of the editors with the most experience are out of house, that’s also where the most knowledge of what a job is going to (really) involve, how long it’s going to take, and what similar jobs have taken in the past, so it’s not uncommon to find that a project that’s briefed to take 50 hours suffers from scope-creep and can take considerably longer, which is where the negotiation skills are required to ensure we’re being paid for the work we’re actually doing.

With her non-ELT background, but plenty of experience in working with other business owners (note to all of us to remember that this is how we must view ourselves), Rachel gave us some tips on keeping ahead of trends in the world of work, particularly now that the whole world is your competitor. You need to be a specialist. You need to know what makes you different and better than others. You need to be good at marketing – yourself and your business. (Have you thought about using Twitter for this? I’m running a workshop in March which might be of interest.) You need to work out how you can add value and be the go-to person that the commissioning editor or project manager calls first. You need to know how you can make their life easier. You need to be able to tell them what problems you can solve for them. You also need to know how much you want to do the job you’re being offered. You need to decide a minimum rate below which you will not go. You need to know when to say no. Denise also suggests looking outside the world of ELT to see what’s happening with working practices in other areas of publishing.

Before we opened up to the floor for questions, Katy gave the room some more very practical advice about what in-house project managers are looking for in a freelancer. I don’t think there’s anything startlingly new here, but if we want to remain competitive, this is advice worth heeding:

  • Be a problem solver who offers solutions, not more problems.
  • Get digital-savvy if you’re not already because there is plenty of work to be done on digital products.
  • Invest in your own training and up-skilling because there is no budget for the publishers to help you with this.
  • Invest in the equipment you need to do an effective and efficient job.
  • Be a fast learner, open to working in different ways.
  • Raise queries early on in a project, and package them together rather than drip-feeding them.
  • Be honest in your invoicing. (Several people recommend using time-tracking software like Toggl to help with this.)

To conclude then, I think there are several key points arising from the panel discussion (and from other parts of the day):

  1. Budgets and schedules are being cut but there is work out there. We need to feel empowered to negotiate a fair rate for any job we take on. What a fair rate might be is something we may be able to discuss among ourselves – this is something that many SfEP members find to be one of the key benefits of membership being as their forums are a safe place for discussion like this. Helen and I will be giving some thought to how we might be able to do something like this for our community in the near future – look out for more news in due course.
  2. A number of the big publishers are looking at packagers to handle large-scale projects. We need to consider how we might be able to work together to be competitive in the face of this.

Were you at the Awayday? Did you draw any other conclusions from the panel discussion, or the rest of the day? Share your thoughts in the Comments.

See you next year!

Thank you so much, Karen and Helen, for a wonderful, informative and inspiring day yesterday. Already looking forward to next year. Penny Hands

 

The year ahead

Back at my desk for the first time this year, I thought I’d jot down some personal and work-related plans for 2017. If nothing else, I’ll have something to look back at in a year’s time and chuckle at!

Keep going with the things I enjoyed last year
Personal 2016 was the year I discovered hula hooping, using a Fitbit, and MyFitnessPal. I put diary appointments in for gym classes and prioritised them. As a result, I ended the year two dress sizes smaller and a couple of stone lighter than I started it. It took a bit of time to form habits for these things, but the self-confidence and positivity I’ve felt as a result have filtered through into all areas of my life and I’ll be making sure to keep all of them up in 2017.
Work I also discovered WordPress properly last year. Not just for writing this blog, but for following others. I follow blogs about ELT, writing, editing, and freelancing (as well as some about fitness, motorhome life and personal friends). I tend to update my feed on a Saturday morning and catch up on everything over the weekend. I know it’s one more online element to keep up with, but it’s one of the most useful from a CPD perspective.

Branch out more
Personal We’ve just bought a motorhome after a long time thinking and talking about it. If we’re going to get value for money from it, we’ll be away as many weekends as possible. Getting out of our comfort zone and trying new things is all part of the plan, and I can’t wait.
Work I blogged about diversifying last year when it seemed as though there were a number of editors in my network who were a bit low on work and some were turning to other sources of income. I’ve already fixed a meeting with a friend to help her with her new business social media, and this is something I’m actively planning to do more of.

Waste less time on social media
Personal Who hasn’t got this in their list of resolutions for the year? I would like to be able to look back on 2017 as the year I read fewer Facebook posts, tweets and Instagram captions and more books. (Despite what I’ve said above – not sure this is going to work out!) I’m always amazed when friends tell me they’ve read more than the set bookclub title in a month, but actually I used to do that too. If I took the iPad off the kitchen table and put my Kindle there instead, I might do more ‘useful’ reading at lunchtimes. We’ll see
Work I’m working with an author who uses a plugin to block specified websites during work hours. I should probably do this too, as well as turning off all phone alerts – setting it to silent isn’t enough. It’s distracting, and I’m sure the number of times I read anything useful in a day could be counted on a single hand. I resolve to use social media to my advantage, not on an all-day basis. (Update – I’ve had my phone on Airplane mode today. Worked a treat. Will be doing that more regularly.)

Keep in touch
Personal 2017 will be the year I focus on relationships I value, nurture new ones, and stop wasting energy on others. Down-time is precious, so it’s crucial to spend it wisely. This might not be the easiest one to stick to, but I’m going to have a go.
Work On the whole, I consider myself a pretty good networker and have blogged about that on more than one occasion. Last year I stepped it up a notch by going to the SfEP conference for the first time and meeting in person lots of people I’d previously only met online. It was a great experience and I’m determined to do more of that sort of thing this year. I will also do my best to attend the monthly meeting of my local networking group. There is so much to be said for talking face-to-face when we spend so much of our time alone with only our screens for company.

Let things go
Personal Stuff I haven’t used for ages, clothes I don’t wear, general clutter. All going in the bin/to the charity shop/on eBay. Good practice for more prolonged motorhome living in the future maybe!
Work Worry about project-related issues when I’ve left my desk, self-imposed deadlines that have passed, people who don’t return emails. All going in the same bin.

What are your plans for the year? Let’s come back here in 12 months’ time and see how far we got. Wishing you a very successful 2017, whatever you do.

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The new girl and the SfEP conference, Part 2 — SfEP blog

Here’s a post I’ve written for the SfEP blog on being a first-timer at the conference …

 

By Karen White (You can read Part 1 here.) I survived! Actually, I did more than survive – I thrived! On the day I got back to my desk after my first SfEP conference I spent a lot of time tweeting and Facebook messaging people I had met in person over the weekend, sending follow-up…

via The new girl and the SfEP conference, Part 2 — SfEP blog

Networking – what, why, when, how?

Why network?

Why network?Love it or hate it, networking is essential for freelancers in any field, for reasons ranging from finding someone who can fix your PC when it falls over, to giving you an opportunity to leave the house and eat some decent biscuits. Let’s take a closer look …

What?

Networking gets you out there. Perhaps to meet other freelancers, solopreneurs or small business owners in your local area, other workers in your field, or those in an area that you’re interested in exploring further. It could be anything from a breakfast meeting with your local 4Networking group to a small gathering in a coffee shop. Decide on your aims and the kind of environment you feel most comfortable in and look for a group that looks like a good fit. You might have to try a few different formats before you find the one that suits you best. I’ve been to groups where no sooner have I pinned my name badge to my lapel than I’ve been asked to do the equivalent of speed dating with three people whose business cards I like the look of. This is not for me. I’m not going to meet three people in a small room who are going to want my ELT project management services, and I don’t need a health and safety inspection, boudoir photos or a watering service for my office plants. I don’t want a hard sell. I want a relaxed environment for sharing tips on working from home, the low-down on the latest app for working collaboratively on documents, and I might be looking for an accountant.

Ask yourself: What sort of meeting is going to suit me best?

Why?

Why not? What have you got to lose? You might meet some really nice people, have a couple of hours away from your desk, and learn something new. If that’s not reason enough, what about these ideas …

  • You can ask for advice. Someone’s bound to have at least a suggestion, if not a contact they can put you in touch with or a link to a website.
  • You can get a confidence boost. Others will ask you for advice and tips and will be genuinely interested in your answers.
  • You can keep up to date with industry knowledge if you go to an event that’s targeted to your area of interest and expertise.
  • You can build your network. I’ve met my accountant, a great person for social media training and a speaker for a conference I’m helping to organize next year through networking groups.

Ask yourself: Why am I going to the meeting?

When?

Again, think about what’s going to suit you best and take it from there. I’ve recently joined a networking group which meets monthly for two hours on a Wednesday morning and has a Facebook group where I might join in a discussion at any time. Early mornings or evenings might suit you better, depending on what else you’ve got going on. Unless you pay to join an organization like 4Networking, you’ll probably only have to pay-as-you-go, so you can dip in and out of one or more groups as you try them out until you find your best fit.

Volunteer for a committee
Volunteer for a committee

If you really don’t like the idea of going to a meeting, you can always use LinkedIn or Facebook for some networking as and when you feel like it. Join groups on LinkedIn and take part in discussions to get your name out there, and watch the number of views of your profile increase steadily on that handy little graph they show you. While Facebook is generally considered the fun friend of LinkedIn, you can also use groups on Facebook to network in a similar way. Two of the groups I’m in on Facebook with the biggest number of members are the IATEFL group (industry insight – over 12,000 members) and the Editors’ Association Of Earth group (skills help – 4,252 members and the first place I go to ask an editing-related query).

There are also the annual opportunities that are offered by conferences. The drawback of these is that they can be expensive both in terms of time and money to attend, but the value you can get from them can make that so worthwhile.

Look for events put on by organizations you have (or would like to have – the cost for non-members is probably only slightly higher than for members) professional memberships to and consider investing once every few years. You’ll make new contacts, find out about what’s going on in the industry, and have a chance to socialize with people whose Twitter name you can remember more readily than their real one.

Go to an industry event
Go to an industry event

Ask yourself: When can I afford the time? When can I afford to speculate to accumulate?

How?

Ask other freelancers if they know of any networking groups they’d recommend. Search online. Look in your local newspaper. Find out if your professional organization has regional group meetings.

Get some business cards printed. You can spend hours on Moo.com choosing designs, messing about with fonts, and deciding what text gives exactly the right message. Believe me. But presenting your brand is as important as a friendly smile and an opening question when you walk in feeling slightly nervous, so if you can avoid getting too carried away, it’s time well spent.

Go netwalking
Go netwalking

Try to relax and enjoy the meeting. You can leave at any time. No one’s taking a register.

Follow up. This is key. Send an email, connect on LinkedIn or send a tweet to anyone whose card you collected, who you enjoyed talking to, or who could be a useful contact in the future. Or even if you just met someone you felt you’d like to meet again for a coffee. You might have to buy your own biscuits, but it could be the start of a great relationship.

Ask yourself: How am I going to feel most confident walking in to a group of strangers? How can I prepare for that? How will I follow up?

Where?

As I’ve said, a quick online search will bring up plenty of options. But if it doesn’t, create your own. Here are some things I’ve set up, mainly with the aims of getting out of the house, talking to other people in my industry, keeping up with what’s going on, and drinking coffee.

Meet for coffee
Meet for coffee
Get together at a conference
Meet at a conference
Organize a lunch
Organize a lunch

Last year, after one lunch we’d organized for 50 ELT freelancers, Helen (pictured far right) and I had a chat about how we could answer the questions we’d been asked and do more for our freelance community of (mainly) editors. We thought an awayday would be just the thing to encourage more networking, sharing and training. The first ELT Freelancers’ Awayday was arranged and was a huge success. We’re currently planning the second one for January 2016. If you’d like to come and network with us, all the details are here.

Organize an awayday
Organize an awayday